Run your corporate events end to end.
Event management software built on Odoo — for corporate agencies
OFT is the Odoo solution built for corporate event agencies — quoting, vendors, budgets, timelines and invoicing, all in one platform.
Does this sound familiar?
OFT was built to fix exactly these problems.
Your event proposals are built in Excel or Word and manually updated every time something changes?
You're coordinating venue, catering, AV, transport and accommodation through endless email chains?
Your actual event budget vs. forecast only becomes clear after the event is over?
Each project manager runs their own event in their own file — no shared visibility across the team?
Invoicing — deposits, balance payments, vendor rebilling — always happens under pressure at the last minute?
Your operation depends on 2–3 people who hold all the vendor knowledge and contacts in their heads?
How it works
With OFT, everything revolves around the event
One file per event. Consistent data from brief to invoice. Margin visible at every stage — not just at close.
The difference in practice
With OFT, your agency scales.
What OFT covers
Everything your agency needs in one place
Vendor catalogue
Centralise venues, caterers, AV teams, transport, accommodation and entertainment. Rates, contacts, terms — all in Odoo.
Professional proposals
Generate polished event proposals straight from your catalogue. Live updates, PDF export in one click.
Real-time budget & margin
Compare actual cost vs. approved budget at every moment. Know your margin before signature — not after the wrap.
Timelines & milestones
Plan every stage, assign owners, track deadlines. Your team stays in sync without daily check-in meetings.
Automated invoicing
Deposits, balance payments, vendor rebilling — triggered automatically at each milestone. Zero manual re-entry.
CRM & client retention
Full history, automated follow-ups, opportunity tracking. Turn every successful event into a loyal account.
Versatile by design
Every corporate event format, one platform
OFT adapts to any event type — from a 20-person residential seminar to a 500-person national convention.
Seminars & conventions
Multi-vendor residential events. OFT coordinates accommodation, catering, venues and activities in a single event file.
Conferences & congresses
Professional events with agendas, speakers and parallel workshops. Batch invoicing and registration management built in.
Team building & incentives
Custom team activities, activity vendors, accommodation and transport — all coordinated from one event record.
Product launches & roadshows
Multi-city tours or one-off launches. Staging, production, technical vendors — with separate budgets per date and city.
Corporate galas & awards
Gala dinners, award ceremonies, company anniversaries. Catering, décor, AV and entertainment managed from a single tool.
Client events & receptions
Open days, showrooms, business trips. Full client history and automated follow-ups directly from the Odoo CRM.
Why Odoo?
Not another standalone tool — your unified event IS
OFT is not an isolated event management app. It is an Odoo vertical: your proposals, vendor purchase orders, client invoices and follow-ups all live in the same system as your accounting and CRM — no exports, no re-entry, no synchronisation headaches.
When an event is signed, the CRM opportunity closes, vendor purchase orders go out automatically, and invoices are triggered by milestones. Your team works in one tool from first contact to final accounting close.
CRM → Quote → Purchasing → Invoicing
The full chain in Odoo. No interface between your commercial and production tools.
Living vendor catalogue
Your vendors are Odoo suppliers. Rates, terms and order history — fully traceable without a separate database.
Grows with your agency
Activate additional Odoo modules over time: HR, payroll, partner portals. Your platform scales without migration.
Advences implementation
Advences configures, trains and evolves OFT around your processes. Not a boxed software dropped without support.
Ideal customer profile
OFE is right for you if…
You run complex corporate events with multiple vendors and feel your current tools are holding you back from scaling.
You organise seminars, congresses, team buildings, product launches or corporate conventions for business clients.
You have several project managers and need everyone working from a single shared source of truth.
You manage a recurring vendor network and need their rates and availability centralised and always up to date.
You want to know your margin event by event — before the wrap, not weeks after the invoices come in.
Frequently asked questions
Everything you want to know about OFE
Ready to run your events on a single platform?
Book a demo — we'll walk you through how OFT fits your events and your vendor network.
Book a demo →Go further
Automate your back-office with AI agents
OFE handles your event production. Our custom AI agents and automations handle the rest — vendor follow-ups, catalogue updates, automated reporting — without changing your IS.
Discover AI agents →