An event agency constantly juggles client quotes, suppliers to coordinate, budgets to monitor and post-event reviews to produce. With three different tools, that means three times the error risk — and hours wasted re-entering the same data.
The classic problems of event agencies without an ERP
Quotes in Excel
Every quote built from scratch, margins calculated manually, multiple versions getting lost
Scattered suppliers
Confirmations by email, no centralised view of who's confirmed, who's pending
Budget not real-time
Forecast on one side, supplier invoices on the other — impossible to see actual margin during the event
Time-consuming review
Manual cost consolidation after the event, review produced 3 weeks later
What Odoo + OFE brings to event agencies
OFE (Odoo for Events) is the solution built by Advences on top of Odoo for event agencies and organisers. The core advantage: the full event lifecycle — from client brief to post-event review — in one system.
Fast quotes with supplier catalogue
Library of services and suppliers with rates. Build a complete event quote in 20 minutes — with margins calculated automatically.
Centralised supplier coordination
Each supplier linked to the event in Odoo. Confirmation status, purchase orders, automatic follow-ups — all visible from one view.
Real-time budget tracking
Forecast and actuals side by side. As soon as a supplier invoice is entered, the margin updates automatically. No more end-of-event surprises.
Automatic post-event review
Odoo automatically consolidates all costs at event close. The review is available the next day — not three weeks later.
Comparison: scattered tools vs Odoo OFE
| Task | Excel + emails | Odoo OFE |
|---|---|---|
| Create a quote | 1–2h (from scratch) | 15–20 min |
| See supplier confirmations | Search through emails | Kanban view in 1 click |
| Margin during event | Calculate manually | Automatic real-time |
| Invoice the client | Re-enter in accounting | 1 click from the order |
| Post-event review | 2–3 weeks | Day +1 automatic |
Results at our event agency clients
−65%
Quote time
From 90 min to 20 min per full quote
100%
Budget visibility
Actual margin visible at all times
D+1
Post-event review
vs 2–3 weeks of manual consolidation
Key takeaway
Odoo OFE doesn't just replace your event software — it also replaces your CRM, invoicing tool and budget tracking spreadsheet. One ERP for the entire cycle.
Also read
Your agency deserves better than Excel
We'll show Odoo OFE on a real case from your business — quote + supplier coordination + review. 30 minutes.
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